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4 Benefits from CUBES License Manager

Do you have a good handle on your software license budget? Are you wasting the money that goes towards that budget on unused licenses?

Many organizations have (or should have) a Software Asset Management (SAM) program in place as part of their overall business strategy. The goal of this is to help reduce costs, limit risks, and increase transparency around software license purchases and usage. That’s where software license optimization comes in.

How our License Manager CUBES Fits into Your SAM Program

If your organization is stitching together spreadsheets of outdated software license records or relying on each department to keep track of its licenses, it may be time for an upgrade. Using a comprehensive license management tool like CUBES License Manager allows you to quickly access information on all licenses within your organization – from the number of licenses purchased to expiration dates, and contract details to renewal alerts.

With a license manager, you can streamline your procurement process and minimize the efforts involved from other departments to report on license spending. Specifically, here are 4 invaluable benefits from a license manager that will save you money and time:

1. Cost Savings

CUBES helps organizations consolidate their software environment, giving IT managers more control over software spend across different departments. Knowing the exact type and number of software licenses purchases can lead to better financial planning.

2. Avoid Fines and Penalties

Automatic renewal alerts will notify designated members of expiring software licenses. This feature can be help organizations save a lot of money by avoiding expiration penalties or fees.

3. Improved Planning

CUBES is a centralized software license management platform, allowing IT managers the ability to keep accurate records of contract terms, renewals, and purchases.

4. Business Alignment

With a transparent view into existing IT investments, organizations can align those with their business objectives. Additionally, predictive and trend analysis allows management to forecast future IT spend and needs.

Ready to Cash in on the Benefits of Software License Management ?

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Why License Management Tools Are Essential

Having a fully effective Software Asset Management (SAM) program is essential for all organizations, whether big or small. However, one of the biggest challenges is making SAM a priority, placing license management at the bottom of an organization’s “to-do” list.

To help you better understand why your organization needs a license management tool, we’ve outlined the reasons why having one is essential.

Centralized License Management

The foundation of a good SAM program is keeping your software license information up-to-date. Doing so in a comprehensive license management platform allows you to manage, keep track of, and report on your licenses easily and efficiently.

Without a comprehensive license management tool, managing licenses can easily become a tedious, manual process that’s prone to error. Most organizations use a number of spreadsheets across different departments to manage or track their licenses. These can often be lead to inaccuracies and make it difficult to summarize into a report.

With Tangent’s License Manager, CUBES, gone are the days of stitching together multiple spreadsheets across different departments. You can upload all of your spreadsheets into CUBES in less than a minute and be on your way to start organizing, managing, and reporting on all licenses.

Budget-Friendly

An important aspect of every organization is managing its budget. Surprisingly, many do not keep track of software license spend. It can be easy to purchase too many licenses and ending up with some that are unused, and expiration penalties can add up and be costly.

License management tools can help eliminate overspend, purchasing the wrong licenses, or not purchasing enough. Knowing the exact cost and amount of licenses purchased can help organizations adhere to software budgets.

With CUBES, organizations can effectively and automatically manage their software licenses and subscriptions from purchase to renewal and beyond. Its easy-to-use interface enables users to easily manage license records on a frequent basis. CUBES is an essential tool for organizations looking to hone their license management process.

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License Management Software: Is CUBES The Right Fit for Your Business?

Between the plethora of options among subscriptions, SaaS, short-term software, and other licensing, businesses of all shapes and sizes have experienced an exponential change in how software is licensed. While perhaps a decade ago yearly service fees were the norm, managing licenses has become incredibly complex. With these complexities, issues such as unwanted renewal fees, late fees, and license management delegation have arisen, forcing businesses to reevaluate and adapt. 

When prompted with these issues, the natural step businesses take is to search for license management software. What they find is an array of options just as complex as the issues they are trying to solve. The world of Software Asset Management (SAM), Enterprise Asset Management, and IT Infrastructure Library (ITIL) provides megalithic tools, packed with features to address every use-case imaginable. However, not all businesses need such an option and can’t afford to tie up an IT department for weeks during implementation. Quite simply, many businesses just need an easy way to manage their licenses. Enter the “Goldilocks” solution: CUBES License Management Software from Tangent. 

To decide whether CUBES is the right fit for your business, it is important to look at these three categories of software license management:

1. In-house:

In-house software license management offers rudimentary control through tools such as Excel or Google Sheets. If historical costs or efficiency tradeoffs aren’t a priority and there are only 4-12 items to track, this is a perfectly functional solution. However, as businesses grow, a system that might have taken minutes to keep track of 10 licenses can become inconvenient at 20. Reminders can slip through the cracks. In general, the business outgrows this solution. Conveniently, CUBES makes our Excel template freely available as a starting point for keeping track of software licenses, SaaS subscriptions, and warranties. 

2. Professional:

Professional management comes into play when businesses want more. To track more, see more, and clean up the mess caused by different departments doing their own data entry. At this point, businesses need to consider what they can afford, as well as what level of complexity they are ready for. For organizations needing feature-rich options, but that do not have the IT manpower to dedicate to onboarding and maintaining enterprise software, CUBES is the right fit. 

3. Enterprise:

For businesses needing ITIL processes in place, software utilization information, compliance tracking and procurement management, that also have robust IT departments in place, enterprise management is where they should be looking. See our decision checklist below and white paper to help understand where your business falls and if CUBES is the right fit for your license management software needs.

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For more information, visit https://www.tangent.com/solutions/cubes/