Benefits of Software License Management Across Different Departments

With so many new technologies emerging on an almost daily basis, it’s important for organizations large and small, to understand exactly what software is being used. Managing software licenses has always been a challenge, and in today’s technologically advanced world, it has become increasingly difficult. However, saving money by avoiding duplicate software licenses, over-licensing, and over- or under-spending should be at the top of every organization’s list.

For those in information technology (IT), the necessity of a software asset management (SAM) program is obvious, but for other departments, it might not be as clear as to how they benefit from license management. Understanding what is and isn’t being used across all departments helps an organization make informed decisions, especially when it comes to rolling out new technologies to drive the business and increase productivity.

IT Department: Smoother Software Deployments

When we think of software installations and deployments, we automatically think of IT. However, not all IT teams actually manage the organization’s licenses. Keeping track of license count, expiration and renewal dates, license spend, etc. usually falls on the lap of a License Manager or SAM team. When working together, IT can better understand exactly what software is being used, allowing them to plan and execute software rollouts or uninstall unused software – thereby optimizing software license budgets.

Many license management tools, like Tangent’s CUBES License Manager, also have reporting capabilities that give deeper insight into an organization’s licenses, such as:

  • Number of licenses that are coming due or expired
  • Amount broken down by company, product, department, and type of license
  • Length of license or subscription agreement
Cubes License Record View

Furthermore, CUBES has a document repository that allows users to upload documents related to each license record, so important files such as quotes, contracts, and license details can all be digitized and easily accessibly within the record.

Finance Department: Better Opportunity to Manage Departmental Budgets

When it’s not clear where or on what money is being spent, overseeing and managing an organization’s budgets can become overwhelming, especially if that leads to over-spending. Understanding what software is being used gives the finance team the opportunity to cut necessary costs on unused or duplicate software.

Additionally, having the visibility that comes with a license manager prepares the finance department for renewals, so they’ll know exactly when to expect large payments. Ultimately, this instills confidence into the team when going into budget discussions with the administration team.

Administration Department: Greater Visibility into Software License Budgets

Engaging and persuading administration departments to invest in any software product has always been a difficult task across multiple industries. Once on board, though, stakeholders will find that the benefits of a license manager greatly outweigh the cost.

Having a license manager will show directors, administrators, managers, etc. exactly how much is being spent on software and help them identify areas for cost savings. The goal is to generate savings for the entire organization year over year.

Additionally, a license manager allows the admin team to see all of the organization’s software at a glance, which can be helpful in identifying outdated technologies. Ensuring that employees have the latest software enables them to be more productive, work efficiently, and communicate and collaborate effectively across the entire organization.

Whether your organization is large or small, a license manager brings peace of mind. Being able to gain full visibility of software deployments, licenses, and cost is essential in managing budgets while enabling your organization with the latest technologies. CUBES can take you there. Sign up for a free trial to just how easy it is to start managing your licenses.

Introducing CUBES: A New Standard in Software Asset Management

Many organizations don’t know where to even begin when it comes to managing their software licenses. Some utilize spreadsheets, others stitch together notes from different platforms. This often leads to outdated, messy, and unreportable data across users and departments.

An effective, proactive Software Asset Management (SAM) program is proven to help organizations reign in all of their license and subscription data, while saving them time and money. That’s why we developed CUBES, a powerful, yet easy-to-use, license manager.

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In just a few minutes, users can set up CUBES and start managing their licenses with features such as:

  • Renewal and expiration alerts
  • Reporting dashboards
  • Tiered account security


Managing software licenses no longer needs to be an arduous task. With CUBES, organizations of all sizes can save by money by avoiding duplicate software deployments, over-licensing, and expired invoices. This allows organizations to make informed decisions when rolling out new technologies.Sign up for a free trial of CUBES to see just how easy it can be to manage all of your licenses and subscriptions in a central platform.

Hard release- V 3.0

CUBES license manager has been fully redesigned and upgraded. All customers have had their data moved to the new server located at cubes.tangent.com

Migration to a more secure server was executed in October and the older tangent.com/cubes URL will soon redirect to the new server at cubes.tangent.com. The old server will be depreciated, and all data will be deleted. Customers still using the cubes.tangent.com URL to access the application are asked to contact [email protected] for immediate migration to the new server. 

Features of the new user interface include:

  • New “Dashboard” page, getting all your data front and center. 
  • Persistent Navigation bar for easier site access.
  • Retooled License page with easy-to-understand icons and color coding.
  • Intuitive icons for daily activities.
  • Fully refactored database improves speed and responsiveness.
  • Improved logic for renewing licenses prior to their end date. 
  • New Logo design and branding.

User experience upgrades include:

  • Adding new users.
  • Segregating user accounts.
  • Adding and managing licenses.
software license management

License Management Software: Is CUBES The Right Fit for Your Business?

Between the plethora of options among subscriptions, SaaS, short-term software, and other licensing, businesses of all shapes and sizes have experienced an exponential change in how software is licensed. While perhaps a decade ago yearly service fees were the norm, managing licenses has become incredibly complex. With these complexities, issues such as unwanted renewal fees, late fees, and license management delegation have arisen, forcing businesses to reevaluate and adapt. 

When prompted with these issues, the natural step businesses take is to search for license management software. What they find is an array of options just as complex as the issues they are trying to solve. The world of Software Asset Management (SAM), Enterprise Asset Management, and IT Infrastructure Library (ITIL) provides megalithic tools, packed with features to address every use-case imaginable. However, not all businesses need such an option and can’t afford to tie up an IT department for weeks during implementation. Quite simply, many businesses just need an easy way to manage their licenses. Enter the “Goldilocks” solution: CUBES License Management Software from Tangent. 

To decide whether CUBES is the right fit for your business, it is important to look at these three categories of software license management:

1. In-house:

In-house software license management offers rudimentary control through tools such as Excel or Google Sheets. If historical costs or efficiency tradeoffs aren’t a priority and there are only 4-12 items to track, this is a perfectly functional solution. However, as businesses grow, a system that might have taken minutes to keep track of 10 licenses can become inconvenient at 20. Reminders can slip through the cracks. In general, the business outgrows this solution. Conveniently, CUBES makes our Excel template freely available as a starting point for keeping track of software licenses, SaaS subscriptions, and warranties. 

2. Professional:

Professional management comes into play when businesses want more. To track more, see more, and clean up the mess caused by different departments doing their own data entry. At this point, businesses need to consider what they can afford, as well as what level of complexity they are ready for. For organizations needing feature-rich options, but that do not have the IT manpower to dedicate to onboarding and maintaining enterprise software, CUBES is the right fit. 

3. Enterprise:

For businesses needing ITIL processes in place, software utilization information, compliance tracking and procurement management, that also have robust IT departments in place, enterprise management is where they should be looking. See our decision checklist below and white paper to help understand where your business falls and if CUBES is the right fit for your license management software needs.

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For more information, visit https://www.tangent.com/solutions/cubes/